Council Coordinating Officer-APPLICATION CLOSED!

Wabag Enga Province, Papua New Guinea
130 days ago

Description

CLOSED!
The Council Coordaining Officer provides professional services to the Council in support of the Innovative University of Enga motto, vision, mission and objectives. The Council Coordaining Officer is responsible for the administrative oversight of the Chairperson of the IUE Council. The Council Coordaining Officer provides outstanding service, fiscal, clerical and general office assistance for the IUE Council. This position provides executive level administrative, technical and operational support in the management of IUE Council affairs. The diverse duties of the Council Coordaining Officer are performed independently in an environment requiring the use of good judgment, initiative, discretion and confidentiality. The Council Coordaining Officer interact with Chairperson of the IUE Council, the President, Council members, the administrative leadership team, students, faculty, staff, as well as member of the public and must present the highest level of professionalism and integrity at all times.

Requirements

  • Qualifications – Bachelor’s Degree in Communication Arts or Management or relevant degree.
  • Two years of experience supporting an executive leader is preferred, as is two years of clerical and/or administrative experience in higher education, a law office, or a government agency.
  • Council Coordaining Officer must be able to demonstrate the following:
  • The highest degree of integrity;
  • The ability to effectively communicate in a professional diplomatic, empathetic and tactful manner using the preferred method and level applicable to the job;
  • To be a highly motivated team player able to develop and maintain collaborative relationships inside and outside of the University;
  • The ability to plan, schedule and organize tasks to achieve goals within or ahead of established time frames;
  • The ability to be flexible and supportive, react swiftly to and be able to positively and proactively assimilate change in a rapid growth environment; To be able to personally provide high level interactive services to others, address identified needs and respond accordingly.
  • The Executive Assistant must work well with students, faculty and staff at all levels within a diverse, multi-cultural, collaborative environment.


Bonuses

Grade 14
IUE Base Salary: K59, 070.00

Benefits

Applicable

Responsibilities

  • Prepare and assemble official Council meeting agenda and all supporting documentation for each Council meeting; including finalize meeting minutes, maintain agenda history files, Council members attendance records and Council members database, as well as monitor and enforce deadlines for upcoming IUE Council meeting agenda items.
  • Assist to create the Council meeting agenda, format and distribute all backup agenda materials, draft meeting minutes, maintain Council history files, monitor and enforce deadlines for upcoming Council agenda items.
  • Manage and maintain the IUE Council’s calendar.
  • Monitor, screen, respond to, and distribute incoming correspondence including email communications.
 
 
  • Arrange and confirm travel accommodations, submit travel requests, prepare travel vouchers and reimbursements.
  • Monitor IUE Council budget, supply requisitions, as well as submit Council requests for reimbursements.
  • Oversee preparation of meetings, including scheduling, documentation preparation, agenda e-publishing, documenting meeting minutes and arranging refreshments.
  • Liaise with internal and external stakeholders at all levels.
  • May assist in planning Council and University special events including commencement ceremonies.
  • May supervise work-study as a temporary staff.
  • Provide service excellence through courteous, informed, accessible and professional engagement.
  • Perform other duties as assigned.
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