Staff Coordinating Officer-APPLICATION CLOSED!

Wabag Enga Province, Papua New Guinea
130 days ago

Description

CLOSED!
The Staff Coordinating Officer to the President is a full-time position responsible for ensuring the efficiency and effectiveness of the relationship between the staff of University and the Office of the President. Reporting directly to the President, this position provides executive support in a one-on-one working relationship. Serves as the primary point of contact for staff constituencies on all matters pertaining to the working and living conditions of the staff.

Requirements

  • Bachelor’s Degree preferred and minimum three 3 years of relevant experience, preferably in higher education.
  • Expertise in Microsoft Office suite, particularly Outlook, Excel, Word, and PowerPoint.
  • Must have proven ability to maintain or exercise considerable tact, judgment and diplomacy while maintaining exemplary poise and a professional image at all times.
  • Ability to use discretion when dealing with sensitive, confidential materials of the University’s staff.
  • Must be able to work in a fast-paced environment with demonstrated ability to handle multiple competing tasks and demands and constantly changing priorities.
  • Must possess a strong work ethic and a good sense of humour.
  • Proven ability in taking initiative and works well under pressure.
  • Strong interpersonal skills with the ability to deal effectively with all levels within the University.
  • Maintain the utmost discretion and integrity, especially pertaining to confidential matters of the President’s Office.
  • Strong customer service orientation and commitment to the University’s inclusive vision and mission.
  • Excellent verbal and written communication skills.
  • Excellent attention to detail and follow-through with the ability to plan, organize and control large and small projects through to completion.
  • Flexibility to regularly work evenings and weekends as needed.
  • Proven ability to work independently and as part of a team.

Bonuses

Not available now

Benefits

Grade 13
IUE Base Salary: K48, 800. 00

Responsibilities

  • Completes a broad variety of administrative tasks for the President including managing an extremely fluid calendar of appointments for staff; maintaining daily event files; composing and preparing correspondence that is sometimes confidential; arranging an agenda; and compiling documents for staff related meetings.
  • Strategically manages the President’s schedule of staff meetings to ensure the utmost in efficiency and effectiveness; serve as “gatekeeper” and “gateway” role.
  • Communicates directly, and on behalf of the President, with staff, and others, on matters related to President’s initiatives.
  • Researches, prioritizes, and follows up on incoming issues and staff concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Provides a bridge for smooth communication between the President’s Office and all staff, demonstrating leadership to maintain credibility, trust and support with senior management staff, faculty and students.
  • Works closely and effectively with the President to keep her/him well-informed of upcoming commitments and responsibilities for staff, with appropriate follow up. Acts as a “barometer,” having a sense for the issues taking place in the University’s environment and keeping the President updated.
  • Strategically prioritizes conflicting needs of staff; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Maintains discretion and confidentiality in relationships with all staff members.
  • Assists with preparation of meetings with staff.
  • Attends President’s meetings with staff and social activities and serves as scribe for meeting minutes.
  • Assists in coordinating the agenda for the senior management team and President’s ELMB meetings and off-site retreats and records meeting notes for President’s ELMB.
 
 
  • Convenes and coordinates communication with senior level administrative assistants.
  • Preforms other duties and special projects may be assigned by the President to meet University needs.
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